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11.inf
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1991-10-26
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12.2 QUERY
12.2.1 Balance
This screen displays the present balance in the account. It
also provides the opportunity to change its value, if you
and the bank disagree on the balance in the account. An
alternative is to convince the bank to change their balance
to agree with yours.
12.2.2 Today's Balance
This feature is very handy if you are like me and issue
checks in advance and then mail them as they come due. The
balance displayed in this case will add in all checks that
have been post dated, ie have dates greater than today's
date, thereby telling the user exactly how much cash is
available at that instant in time.
12.2.3 Search
This function is perhaps the most useful one in the personal
checking feature. It allows you to obtain and optionally
print information for almost any or all checks and cash
transactions. You can search for one check, a range of
checks, cash withdrawls, check credit payments, deposits,
and service charges for a given date range, or a range of
checks defined by a starting and ending check number. When
searching on a date range, you can specify a single payee to
get all checks issued to that party.
All of the above transactions can be further delineated by
tax deductible or not, or by a selected budget category.
One extremely useful application is at tax time to print a
report of all tax deductible checks and a report of all
charitable contributions.
12.2.4 Last
The last entry made into the database is displayed. This
feature is very useful in determining where a user left off
in recording transactions during the last PMIS session.
12.2.5 Unposted
The unposted entries feature is used primarily for obtaining
a current balance for comparison with a bank statement as
described above. The user is asked if a printed report is
needed. The report then is either printed or displayed on
the screen. The total at the conclusion of the report is
the sum of all unposted outstanding checks and cash
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withdrawls less any deposits that have not been posted. The
bank statement value at the conclusion of the report is the
value of your account balance shown on the bank statement if
all transactions on the bank statement have been posted. To
use this feature effectively, the Post feature described
below should be performed for all transactions on the bank
statement.
12.2.6 Post
Whenever a bank statement arrives, this feature is used to
mark the transactions in the database as having been paid
and canceled. Used in conjunction with the listing of
unposted entries feature, it allows the user to quickly
determine if the bank statement agrees with the balance in
the program. The balance in the program added to the total
figure in the unposted entries report should be equal to the
bank statement balance. This is true because the unposted
entries report sums all outstanding checks and cash
withdrawls and subtracts all deposits yielding either a
positive or negative number to be added to the balance in
the account. The bank statement value displayed at the
conclusion of the report provides the result of this
calculation.
12.2.7 Quit
Return to the Personal Checking Secondary Menu